Will County Regional Office of Education LogoWill County
Regional Office of Education

Picture of Regional Superintendent Shawn Walsh

Dr. Shawn Walsh

Regional Superintendent
Phone: (815) 740-8360
Fax: (815) 740-4788

Substitute Teacher


Legislative Updates:

The link below is a summary on the Illinois State Board of Education (ISBE) website of recent changes.  Thank you for your patience as we transition to the updated requirements.


Effective September 24, 2015, districts may hire individuals as substitute teachers if they hold a valid and active Illinois educator license and have a bachelor’s degree from an accredited institution of higher education.  This is due to a slight change in wording under Section 1.790 Substitute Teacher of the Administrative Code.

a)   To serve as a substitute teacher, a person shall hold a valid substitute teaching license issued pursuant to Section 21B-20(3) of the School Code [105 ILCS 5/21B-20(3)]. Any individual who holds a valid and active Illinois educator license and at least a bachelor’s degree may serve as a substitute teacher without having to also hold the substitute teaching license.

For example, an individual holding a valid Educator License with Stipulations with a Paraprofessional endorsement (ELS-PARA) AND a bachelor’s degree may work as a substitute teacher.  Please be aware that, for various reasons, some school districts may go above the state minimum.  The Will County Regional Office of Education (ROE) will abide by the state imposed minimum standards.  The Will County ROE will issue, upon request from the licensed individual, the Substitute Teacher Authorization if the individual holds a valid Illinois educator license with verification of a bachelor’s degree from an accredited institution of higher education and meets all other requirements stipulated for issuance.  Please remember that the Substitute Teacher Authorizations are no longer re-printed at licensure renewal.  The authorization is issued if the individual meets the requirements at that time and remains valid provided that the license is kept current.  Districts are responsible for verifying that the individual’s credentials are up to date in ELIS. 


If you DO NOT hold Licensure through the Illinois State Board of Education, please complete the following steps.  


 Step 1:

Obtain a Substitute License

Anyone interested in obtaining a Substitute License must have a bachelor’s degree or higher from a regionally accredited institution of higher education. A Substitute License is valid for 5 fiscal years and is renewable upon payment of registration fees.  Due to Senate Bill 2912 (see link above), a substitute teaching license may be renewed after 5 years without evidence of passing a test of basic skills.

The substitute application wizard instructs individuals to send official transcripts directly to the Illinois State Board of Education (ISBE).  Be aware that official transcripts can also be submitted to this office.  A paper transcript is considered official if it is still sealed in the envelope as prepared by the college Registrar.  Paper transcripts can be sent to the Will County ROE address listed on this website.  ISBE will accept electronic transcripts from reputable sources such as E-script IF you request that the electronic transcript be e-mailed directly to Karen Sheppard at ksheppard@willcountyillinois.com.  We cannot accept electronic transcripts that are copies of what you received from a service.  Official transcripts already on file in ELIS do not need to be re-submitted.

As of July 1, 2013, all substitute license applications must be completed online through the new Educator Licensure Information System (ELIS). Refer to following link for details on the ISBE website regarding Substitute Licensure. 

  1. If you previously held a Type 39 – Substitute Certificate that was already expired at the time of conversion, you must apply and meet current requirements for the Substitute License.  
  2. If you previously held a Type 39 - Substitute Certificate with an expiration date of June 30, 2014 and beyond, your certificate was converted to a Substitute License.  Your renewal date was extended to June 30, 2018 to allow for the completion of the test of basic skills renewal requirement mentioned above. You are required to log into ELIS and register the new license to the full validity. 

How to Apply for A Substitute License

How To Apply for a Substitute License in ELIS from ISBE Video on Vimeo.



Step 2:

New Substitute Teacher Registration Requirements

Pursuant to Sec. 10-21.9 of the Illinois School Code, as of January 1, 2011, all teachers seeking a substitute position in Illinois schools are required to register with the Will County Regional Office of Education and qualify for a “Substitute Teacher Authorization” in the county where they wish to teach.

Prospective substitutes who want to work in Will County schools must now apply for a “Substitute Teacher Authorization ” at the Will County ROE.

All substitute teachers currently active on the Will County ROE Substitute Teacher List have documentation on file and are considered to have a “Substitute Teacher Authorization” from the office until further notice.

How to Register Your PEL or SUB License on ELIS


How to Register your Professional Educator License (PEL) in ELIS from ISBE Video on Vimeo.




Step 3:

*You must first have the appropriate Illinois State Board of Education license registered in Will County to obtain a Substitute Teacher Authorization* 

To receive a “Substitute Teacher Authorization”:

The following documentation must be provided before a “Substitute Teacher Authorization” will be issued by the Will County Regional Office of Education:

**Please open forms in Microsoft Internet Explorer. Some forms may not open using other web browsers.**

  1. Substitute Teacher Information Form (Includes Physician's Statement of Good Health - Must be dated within 90 days of fingerprinting appointment
  2. Substitute Permission Form
  3. Employment Eligibility Verification Form/I-9 /Instructions (Two forms of original identification are required. Drivers License-being one, and either Passport or Social Security Card or Birth Certificate.)
  4. Acknowledgement of Mandated Reporter Status/DCFS
  5. Will County Sub List Request Form** The Will County ROE maintains a countywide sub-list available to all 29 school districts. 
  6. Physician’s statement of good health and freedom from communicable disease, signed by a physician and not more than 90 days old.  Please keep a copy of these for your records.
  7. Call and set up an appointment for fingerprinting (appointments are taken on Tuesdays/Thursdays only). There is a $39.00 fee to perform a criminal background check (cash, personal check or money order).  Applicants are responsible for all fees associated with performing a criminal background check.

**indicates document is optional

Fees for Substitute Teacher Authorization:
$39.00 Fingerprinting fee(criminal background check)

$5.00 Duplicate "Substitute Teacher Authorization" Fee (replacement of original authorization)


If you do not have all of your documentation and fees with you on the day of your fingerprinting appointment, you will have to reschedule.